administrative assistant
Posted on October 15, 2026 by Employer details École de joaillerie de Québec This link will open in a new window
Job details
Education: College/CEGEP. or equivalent experience. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Evaluate daily operations . Motivate staff. Open and distribute mail and other materials. Plan and control budget and expenditures. Plan and organize daily operations. Train staff. Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Area of specialization: Correspondence. Reports and records. Contracts. Statistics. Financial statements. Invoices. Manuscripts, publications or theses. Charts, tables, graphs and diagrams. Accounting. Payroll services. Work conditions and physical capabilities: Ability to work independently. Tight deadlines. Attention to detail. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Experience: 3 years to less than 5 years. Employment terms options: Morning. Day. Health benefits: Disability benefits. Health care plan. Financial benefits: Group insurance benefits. Life insurance. Other benefits: Learning/training paid by employer. Paid time off (volunteering or personal days). Team building opportunities. Parking available. Travel insurance.- Location 299, 3e Avenue suite bur 304Québec, QCG1L 2V7
- Work location On site
- Salary$25.00HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Morning, Day
- Starts as early as 2027-02-28
- Benefits: Health benefits, Financial benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3696315
Overview
Languages
French
Education
- College/CEGEP
- or equivalent experience
Experience
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Experience and specialization
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Manuscripts, publications or theses
- Charts, tables, graphs and diagrams
- Accounting
- Payroll services
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Tight deadlines
- Attention to detail
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Health benefits
- Disability benefits
- Health care plan
Financial benefits
- Group insurance benefits
- Life insurance
Other benefits
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Travel insurance
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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