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administrative assistant Verified This job was posted directly by the employer on Job Bank.
Posted on May 24, 2024 by Employer details READING GATE LEARNING CENTRE(BURNABY) LTD.
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience. Work setting: Education. Budgetary responsibility: 0 - $100,000. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Open and distribute mail and other materials. Establish and implement policies and procedures. Train other workers. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Plan, develop and implement recruitment strategies. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Oversee development of communication strategies. Compile data, statistics and other information. Oversee the preparation of reports. Respond to employee questions and complaints. Order office supplies and maintain inventory. Liaise with management, union officials and HR consultants. Organize staff consultation and grievance procedures. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury. Supervise office and volunteer staff. Supervision: 5-10 people. Computer and technology knowledge: Google Docs. Microsoft Publisher. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Adobe Photoshop. Accounting software. MS Access. MS Office. Simply Accounting. Adobe Acrobat Reader. Google Drive. LinkedIn. Electronic mail. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Invoices. Facility management. Security and safety: Criminal record check. Transportation/travel information: Willing to travel regularly. Travel expenses paid by employer. Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Experience: 1 year to less than 2 years. Other benefits: Free parking available. Learning/training paid by employer. Other benefits. Travel insurance.- LocationBurnaby, BC
- Salary$25.00HOUR hourly / 40 hours per week
- Terms of employment Term or contractFull time
- Day, Evening, Overtime, Flexible Hours, To be determined, Morning
- Start date Starts as soon as possible
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #2931766
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
1 year to less than 2 years
Work setting
- Education
Budgetary responsibility
- 0 - $100,000
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
Supervision
- 5-10 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Accounting software
- MS Access
- MS Office
- Simply Accounting
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical terminology
- Business
Area of specialization
- Correspondence
- Reports and records
- Invoices
- Facility management
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Willing to travel regularly
- Travel expenses paid by employer
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- Other benefits
- Travel insurance
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-06-23
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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