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administrative secretary
Title posted on CareerBeacon - Administrative Assistant I - Part-time 0.8
Posted on May 23, 2024 by Employer details VON Canada
Job details
Requisition Details:Employment Status: Permanent, Part-time (0.8 FTE)Program Name: Branch OperationsNumber of Hours Bi-Weekly: 60Work Schedule: DaysOn Call: NoThe successful candidate will be working 4 days per week and the position is split between working in our Barrington office for 3 days per week and our Shelburne office 1 day per weekJob Summary:The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.Key Responsibilities:Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.Responds to messages from the answering service as required.Greets and directs all in-office visitors and in-coming calls.Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.Responsible for the mail pick-up and drop off.Answers general inquiries regarding the VON organization with informed and satisfactory responses.Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.Schedules and organizes meetings and appointments as requested.Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.Updates policies/procedures and manuals as required.Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.Orders supplies, receives and maintains an inventory of required supplies.Collaborates with teams for to organize logistics for special projects, events and seminars.Receives and receipts donation, and bill payments.Prepares bank deposits. Performs other duties as assigned.External and Internal Relationships:Communicates regularly and follow up with employees, managers and corporate services staff.Communicates with the public contacting VON.Education, Designations and Experience:Post-secondary education in office administration, office information technology or a related field or related relevant experienceCustomer service training an assetProficiency in Windows OS and MS Office Suite programsExperience with scheduling software and Cognos is considered an assetExperience with a unionized environment is considered an asset.Skill Requirements:Excellent oral and written communication skillsStrong organizational skills with an ability to prioritize and multi-taskExcellent customer service skillsHigh level of accuracy and attention to detailAble to work both independently and within a teamAbility to maintain confidentiality at all timesOther:Criminal records and vulnerable sector check The use of Personal Protective Equipment (PPE) may be requiredWork Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.- LocationBarrington Passage, NS
- SalaryNot available
- Terms of employment Part time
- Start date Starts as soon as possible
- Source CareerBeacon #o8awtfw1-CYzYVfwa
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