Loading, please wait...

executive assistant

Title posted on indeed.com - Executive Assistant to CAO

Posted on May 14, 2024 by Employer details Ka:?yu:?k?t?h?/Che:k?tles7et?h? First Nations Gov't

Job details

The Ka:?yu:?k?t?h?/Che:k?tles7et?h? First Nations (KCFNs) are a progressive, forward-thinking, modern, First Nations Treaty Government. We are growing rapidly & need to add a top-notch EA to our team of professionals. Reporting directly to the Chief Administrative Officer (CAO), the EA provides high-level, administrative support to the CAO. The ideal candidate thrives in a fast-paced environment, possesses excellent organization/communication skills, and has keen attention to the smallest details. The successful EA has a strong sense of discretion, direction, and a passion for supporting the CAO in a very busy, ever-changing environment. The ideal candidate is a _seasoned _professional who is flexible, comfortable with change, and excels with little direction. This is not a _trainee position_ ? the candidate must be highly flexible, have a ?can-do? attitude, and is largely self-directed. Our ideal EA is someone who is quite capable & willing to hit the ground running. This f/t, exciting career opportunity comes with a competitive wage, group benefits/pension, & time off to achieve work-life balance! If you?re seeking a career & want to work for a great CAO (who appreciates you) ? we?d love to hear from you! *What you?ll do:* · Efficiently manage & prioritize the CAO's calendars, schedules, appointments, and travel arrangements · Screen & prioritize incoming communications, ensuring timely responses & appropriate redirection (follow-up if needed) · Draft & edit documents (ie e-mails, memos, reports & presentations) · Screen & prioritize incoming communications, ensuring timely responses & appropriate redirection (follow-up if needed) · Coordinate & organize meetings, conferences, events - including logistics and materials preparation · Take accurate meeting Minutes, distribute them, & follow-up on action items ? in a timely fashion · Maintain confidential files, records, & databases with utmost accuracy & discretion · Build & maintain positive relationships with internal staff, community members, partners, vendors, contractors, & other stakeholders · Act as a liaison between the CAO & internal/external parties, ensuring effective & efficient communications · Assist with special projects, research, & analysis as assigned by the CAO · Identify areas for process improvement & implement efficient administrative systems · Participate as an active member the Joint Occupational Health & Safety Committee · Willing & capable of taking accurate Minutes of the safety meetings & distributing them in a timely manner · Assist with office equipment/supplies acquisition, set-up, and maintenance/troubleshooting · Maintain the strictest/highest confidentiality at all times · Sit on KCFN?s Joint Occupational Health & Safety Committee & take Minutes · Observe and champion safe work practices & protocols at all times · Observe & adhere to all laws, legislation, regulations (KCFN, provincial & federal) · Other duties/assignments as assigned by management *Our ideal candidate:* · Diploma or certificate in Business Administration, Office Management/Administration or similar field ? preferred · 6+ years of experience working with senior managers in a fast-paced, ever-changing environment · Advanced skills with Office 365, Google Docs, Adobe · Experience taking Minutes of Meetings & distributing them · Strong skillsets in managing/coordinating events, schedules, calendars, special projects · Strong communication & conflict management resolution skills (with trauma informed focus) · An understanding of the concurrent law model & BC Modern Treaties ? _asset _ · Experience working in a remote, First Nations environment ? _asset _ · Familiarity with Nuu-Chah-Nulth language, culture, norms, protocols & practices ? _asset_ · Some travel locally & regionally (ie training, meetings, presentations) · Some travel via boat/plane & on remote logging roads · Capable & willing to work extended hours ? including weekends, eve