administrative assistant
Title posted on CareerBeacon -
Academic Program Assistant (Band 4)
Posted on May 10, 2024
by
Employer details
Memorial University of Newfoundland
Job details
ACADEMIC PROGRAM ASSISTANT (BAND 4)Admissions OfficeFaculty of Medicine(Full-Time, Permanent Position)This competition may be used to fill identical positions in this unit within three (3) months of the closing dateAll qualified employees are welcome to apply, however preference is given to CUPE membersDUTIESReporting to the Admissions Officer and working closely with Admissions Staff, the successful applicant will be required to perform moderately difficult and varied clerical work, which may involve independent judgement. Duties include typing letters, memoranda and other documents from rough draft; responding to admission inquiries via phone and email; sorting and distributing mail, preservation of records for the admissions process; maintaining an up-to-date filing system; assisting with the processing of applicant files; providing admin support to Interview and Admission Committee members, as needed; and providing other duties as required.In addition to the above, the successful candidate will be the lead coordinator for the interview process of the Admissions Office. They will be responsible for developing a working relationship with external stakeholders; recruiting faculty and members of the university community to participate in interviews; processing and organizing interview data; processing and organizing interview results; training and supervising external staff hired to assist with interviews, as needed; and planning and organizing the interview schedule for all stakeholders.QUALIFICATIONSExperience (2-3 years) in providing support to academic programs in a university environment in addition to completion of a program in Office or Business Administration; or any equivalent combination of experience and training. Proficiency with Microsoft Office (Excel, Word, Access, PowerPoint) is required; experience with Adobe Pro is an asset. Knowledge of Recruit, Banner, and OnBase software programs are assets. Strong interpersonal, organizational, and time management skills; good verbal and written communication skills; and the ability to multitask effectively, work independently, show initiative, and contribute as a team player are required.SALARY $49,308 - $57,841 per annum (CUPE Local 1615)CLOSING DATE May 27, 2024COMPETITION NO. MUN02681Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229; or fax your resume to (709) 864-6344. Call us at (709) 864-6404 for assistance. All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.The personal information requested in your application is collected under the authority of theMemorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's
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LocationSt. John's, NL
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Salary$49,308YEAR annually
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Terms of employment
Full time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
CareerBeacon
#MB2405107739
Advertised until
2024-05-27
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