administrative assistant Verified

Work setting

• Information technology (IT) consulting

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Direct staff
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Administrative and office activities
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Clerical duties (i.e. faxing, filing, photocopying)

Experience and specialization

Computer and technology knowledge

• Electronic medical records
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Social Media
• MS Office
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Area of specialization

• Reports and records

Additional information

Transportation/travel information

• Own transportation
• Own vehicle
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Reliability
• Time management
• Accountability
• Quick learner

Benefits

Other benefits

• Free parking available
• On-site amenities
• Team building opportunities
• Parking available