Loading, please wait...

administrative assistant Verified

Posted on April 08, 2024 by Employer details Canadian Union of Public Employees

Job details

Education: Secondary (high) school graduation certificate. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Advise senior management. Order office supplies and maintain inventory. Liaise with management, union officials and HR consultants. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Maintain and manage digital database. Assign, co-ordinate and review projects and programs. Plan, organize, direct, control and evaluate daily operations. Computer and technology knowledge: MS Excel. MS Outlook. MS Windows. MS Word. MS Office. Adobe Acrobat Reader. Technical terminology: Business. Area of specialization: Correspondence. Reports and records. Contracts. Statistics. Security and safety: Bondable. Transportation/travel information: Own transportation. Public transportation is available. Work conditions and physical capabilities: Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Quick learner. Experience: 2 years to less than 3 years. Health benefits: Dental plan. Disability benefits. Health care plan. Vision care benefits. Financial benefits: Group insurance benefits. Life insurance. Pension plan. Support for persons with disabilities: Offers mentorship, coaching and/or networking opportunities for persons with disabilities . Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Applies accessible and inclusive recruitment policies that accommodate persons with disabilities . Support for newcomers and refugees: Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) . Supports newcomers and/or refugees with foreign credential recognition. Offers mentorship programs that pair newcomers and/or refugees with experienced employees . Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for youths: Offers on-the-job training tailored to youths. Offers mentorship, coaching and/or networking opportunities for youths. Provides awareness training to employees to create a welcoming work environment for youths. Support for Veterans: Offers mentorship, coaching and/or networking opportunities for Veterans. Provides awareness training to employees to create a welcoming work environment for Veterans . Support for Indigenous people: Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations . Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Facilitates access to Elders who can offer support and guidance to Indigenous workers . Support for mature workers: Applies hiring policies that discourage age discrimination . Provides staff with awareness training to create a welcoming work environment for mature workers . Offers mentorship, coaching and/or networking opportunities for mature workers . Supports for visible minorities: Applies hiring policies that d

LocationOttawa, ON
Salary$1,383.47 to $1,521.5WEEKLY weekly (To be negotiated) / 30 hours per week
Terms of employment Permanent employmentFull time
Start date Starts as soon as possible
Benefits: Health benefits, Financial benefits
vacancies 1 vacancy
Verified
Source Job Bank #2869725

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

Responsibilities

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Advise senior management
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Maintain and manage digital database
Assign, co-ordinate and review projects and programs
Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

MS Excel
MS Outlook
MS Windows
MS Word
MS Office
Adobe Acrobat Reader

Technical terminology

Business

Area of specialization

Correspondence
Reports and records
Contracts
Statistics

Additional information

Security and safety

Bondable

Transportation/travel information

Own transportation
Public transportation is available

Work conditions and physical capabilities

Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Quick learner

Benefits

Health benefits

Dental plan
Disability benefits
Health care plan
Vision care benefits

Financial benefits

Group insurance benefits
Life insurance
Pension plan

Employment groups Help - Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for persons with disabilities

Offers mentorship, coaching and/or networking opportunities for persons with disabilities
Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Supports newcomers and/or refugees with foreign credential recognition
Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

Offers mentorship, coaching and/or networking opportunities for Veterans
Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers

Applies hiring policies that discourage age discrimination
Provides staff with awareness training to create a welcoming work environment for mature workers
Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
Offers mentorship programs that pair members of visible minorities with experienced employees
Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Who can apply to this job?

Only apply to this job if:

You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

Advertised until

2024-05-29

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

Language selection

Search

Job Bank

Job Search